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Manage Workflow Email Notifications

Automated email notifications are sent to Writers, Approvers and Publishers when pages are submitted, rejected, approved and/or published.

 

The following site administrators will receive notification throughout the workflow process up until a page is published:

One Person Workflow

Email notifications are disabled.

Two Person Workflow (Scenario One)

Writers receive email notification when submitted pages are approved or rejected. Approvers received email notification when pages are submitted for approval.

Two Person Workflow (Scenario Two)

Writers receive email notification when submitted pages are approved, rejected and published.  Approvers received email notification when pages are submitted for approval.

Three Person Workflow

Writers receive email notification when submitted pages are approved, rejected and published.  Approvers received email notification when pages are submitted for approval.  Publishers receive notification when pages are approved.

 

This section explains the task of managing the automated email notification subject line and email body (message):

 

1.Go to Contegro Start > Administration and select Workflow.
ContegroStart_Workflow

2.Within the Workflow window, place your mouse pointer over the notification subject or email message (notification body) you wish to edit and double click.  When editing changes are complete, click away from the editing panel to close.  Repeat steps as required.Email Notification Editing Pane

Tip: The following variables can be used in the Notification Subject line and Notification Body (email message).  The variables must be entered exactly as shown below:
[PageName]
[SiteName]
[FirstName]
[LastName]
[CreatedDate]
[ModifiedDate]
[ReviewNotes]

Note: Email notifications are sent to Writers and Approvers throughout the workflow process prior to a page being published.

 

3.Click the [Save] button Button_Save to save changes.

 

Notification Email Example:
Workflow Notification Email

 

 

See also

 Workflow Scenarios

 Manage Workflow Actions

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